You can also place the cursor in the paragraph, right-click with your mouse, and chose Paragraph.Īs seen below in the Paragraph window, under the Indentation section, the left and right indent settings can be adjusted. To view this window, double-click the markers in the ruler, click Format and then Paragraph. Changing indents in the Paragraph windowĪnother way to adjust the indents is to view the Paragraph settings. Many page layout programs (such as InDesign) use a different filter for importing RTF files, with the result that the numbered lists are converted automatically to regular numbers.If a large indent is created when pressing the Tab and adjusting the indent on the Ruler doesn't work, adjust the Left Tab Stop in the Ruler. If you would rather not mess with the VBA Editor, then there is another approach you can try out-save your document in RTF format. You can apply it again by simply selecting the paragraphs in the lists and pressing Ctrl+Q. The second gotcha is that if you applied the auto-numbered styles using lists, then the numbering isn't really gone. (The tab stops in that program should take precedence over any you have set in Word.) This shouldn't be a huge problem, as you are doing this conversion in preparation for importing the document to a page layout program. This is because any custom tab stops set for the lists are deleted and Word reverts to using the default tab stops. First, it may appear that your numbered lists no longer line up properly. There are a couple of gotchas related to this approach, however. įor those familiar with macros, the difference here is that you are working with the Selection object (the text you have selected) instead of the ActiveDocument object (the entire document). If, instead, you want to affect only a limited portion of the document, make sure that portion is selected before you start the steps and then use this command in step 4:

That's it all the auto-numbered lists in your document are changed to manual numbering. Type the following in the Immediate window:Ī.Close the dialog box, make sure the VBA Editor is active, and then repeat this step.) (If you get any other type of dialog box, such as the Find and Replace dialog box, then you aren't working in the VBA Editor you are still in Word. (You may want to open a copy of the document so that you don't mess up the original document.) Open the document whose numbering you want to convert.

He wonders if there is a quick way to replace auto-numbering with manual numbering, in the same way that you can convert field text to plain text. Steve notes that Word's auto-numbering is not suitable for documents that are to be imported into page layout programs such as Adobe InDesign.

Automatic numbering in word for mac